Snr Administrative Assistant

Purpose of Job

Performs a wide range of administrative and general support duties of a highly responsible and confidential nature with minimum supervision. Reports to a very high-level principal, who directs several different major functions. Requires superior organizational skills, with ability to work independently and exercise a high level of tact and integrity due to the great frequency of senior-level internal and external contacts and regular exposure to confidential data. Full knowledge of department, company organization, operations and procedures are essential to performing satisfactorily in this position.

Key Accountabilities

• Performs administrative assistance to middle or upper-level management positions
• Manage complex calendars and cross-time-zone coordination 
• Maintain strict confidentiality and professionalism while building strong collaborative relationships across the administrative support network 
• Schedules meetings, rooms, training, and coordinates travel arrangements as requested
• Support in preparation of professional presentations, reports, agendas, and materials; support ad hoc research and other team needs as required
• Obtains and assembles information for use by the department
• Maintains records and organizes archive systems
• Monitors office supplies, equipment, and other materials
• Leverage AI tools (Copilot, generative AI, etc.) and Microsoft 365 automation to streamline workflows, improve output quality and speed, and reduce administrative burden
• Business contacts include persons at all levels within the organization
• Understands the principal's job and method of operation
• Knowledgeable of department and company organization, operations, and procedures

Formal Education

High School Diploma or equivalent; Bachelor’s Degree preferred 

Working Experience

• 5+ years administrative experience or executive support experience
• Strong foundational experience + high energy preferred over extensive tenure.  

Required Personal and Professional Skills

• Advanced Microsoft 365 skills (Outlook, Teams, PowerPoint, Excel, Word) and demonstrated use of AI tools to drive productivity and quality.
• SAP or similar ERP experience for administrative transactions strongly preferred
• Excellent communication skills and ability to interact professionally at all levels; self-motivated with strong ownership and problem-solving ability. 
• Experience managing and coordinating projects
• Discretion and confidentiality
• Proven strength in calendar/travel management, event coordination, multitasking, and delivering consistent, detail-oriented results with minimal supervision.