Office Administrator

Short Description

Company: Sasol

Sasol is a global integrated chemicals and energy company with a 70-year heritage. Through our talented people, we use our expertise and selected technologies to safely and sustainably source, manufacture and market chemical and energy products globally. When you join Team Sasol, you are joining a company that puts people at the center of everything we do.

Sasol invests in its employees along every stage of the career path and offers development opportunities to help you cultivate your career in a culture that embraces diversity and inclusion.

Job Req

5546

Closing Date

18 September 2024

Geographical Area

Maputo, Mozambique

Purpose of Job

Provide expert services to a department as part of an integrated administrative and office support function.

Recruitment Description / Key Accountabilities

•    Provide administrative support in order to optimize workflow procedures in the office; 
•    Maintaining hard copy & electronic files and records so they remain updated and easily accessible;
•    Planning and co-ordination of appointments, meetings and maintain calendar; 
•    Where applicable treat information with the utmost confidentiality; 
•    Facilitate the workflow of manager/s and immediate team members by managing their diaries;
•    Liaising with colleagues and external contacts to book travel and accommodation; 
•    Arranging both in-house and external events such as conferences, meetings, and travel reservations for office personnel; 
•    Attends meetings, write effective meeting minutes and distribution thereof;
•    Supports the team with filing and administration duties;
•    Compose letters, memorandum, develops charts, graphs, and diagrams;
•    Prepare materials for workshops, conferences, meetings, duplicates/collates and distribution;
•    Ensures the office "building" is well maintained, reporting all deviations and follow up;
•    Optimize and control resources cost effectively within budget;
•    Ensure performance and quality of internal capabilities;
•    Maintains files and financial records, attendance reports, leave records, trip records and logs Proofreads and edits documents;
•    Logs IT and operational problems/requests on behalf of the team and ensures that they are resolved;
•    Maintains databases, distribution lists and organograms for the team;
•    Maintains and processes forms and monitors and controls the management team leave schedules;
•    Co-ordinates and implements office procedures and frequently has responsibility for specific projects and tasks;
•    Demonstrate the ability to use technology and equipment;
•    Sorts and distributes incoming post and organizes and sends outgoing post;
•    Adhere to all safety standards and procedures;
•    Application, adherence and compliance of legal requirements, policies, practices, standards, procedures, guidelines and methods;
•    Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs;
•    Answers telephone takes messages and answers inquiries within assigned scope of responsibility;
•    Provide solutions aligned with business unit goals and values aligned legal requirements;
•    Demonstrate the desired behaviors in agreement with the Sasol Values;
•    Ensure that personal development plan is completed, implemented and tracked;
•    Set and work towards own performance targets and goals as per personal performance agreement;
•    Manage work planning and delivery according to timelines;
•    Serve stakeholders through quality information, service solutions and value creation;
•    Commit to learning and continuous improvement;
•    Provide efficient and high-quality services to internal and external customers;
•    Apply a collaborative and consultative approach which consistently meet business needs.

Formal Education

Min Experience

Professional Membership

Certifications

Licences

Behavioural (BC) |Technical (TC) |Leadership (LC)