Administrator Company Secretarial Services

Job Requisition ID

11714

Closing Date

27 March 2026

OME

CML: Company Secretary

Location

Sandton, Gauteng

Purpose of Job

Provide professional and specialised administrative assistance and support to the Company Secretarial Services (CSS) team in order to facilitate the effective operation of the function and ensure effective statutory and group meeting administration, including:

• providing effective and efficient administrative support and document management which assists with the management of a corporate governance structure to enable the Sasol group to achieve its business goals;
• continuously improving and refining pro-active CSS support within the Sasol group;
• providing and ensuring correct, efficient and timely company secretarial support and information to all stakeholders.

Key Accountabilities

• Prepare, validate and manage distribution lists and attendance registers for meetings.
• Prepare draft agendas in line with the annual work plan for confirmation. Ensure that all written resolutions passed in the period between the previous meeting and the next meeting are included in the draft agenda and ready for inclusion in pack.
• Prepare and finalise meeting packs in collaboration with the responsible Company Secretary or Specialist, and load meeting papers onto Boardvantage portal, using the applicable guidelines
• Coordinate the boardroom meeting administration by ensuring that the venue is prepared and confirmed, providing all relevant individuals and informing the meeting secretary of apologies.
• Prepare high quality and accurate ghost minutes, collate attendance registers, facilitate signing of minutes by the Chairman after approval, and incorporate these into formal company records.
• Provide end-to-end document management by saving board and committee packs, presentations, late submissions and other corporate documentation in the relevant SharePoint Archival folders.
• Generate meeting and resolution extracts for lodging with the Companies and Intellectual Property Commission.
• Generate statutory reports from OneWorld Blueprint as required by the relevant Company Secretary.
• Generate payment instructions, obtain sign off and provide payment instruction and supporting documentation to Group Rewards for remuneration of non-executive directors of assigned Sasol boards. Support CSS Enablement function to coordinate and ensure that annual interests declarations and new appointments are included in relevant Board meeting packs.
• Provide support in respect of queries for statutory documentation after liaising with the responsible Company Secretary or Specialist.
• Load PRs and invoices and follow-up on payments.
• Proficiency in applicable SAP Procurement transactions.

Formal Education and Working Experience

• National Senior Certificate (Grade 12) with a minimum 3 years relevant experience

OR 

• 3-4-year Relevant University Degree/ B-Tech with no experience

Required Personal and Professional Skills