Administrator x4

Job Requisition ID

13244

Closing Date

12 October 2026

OME

Sasolburg & Natref Ops

Location

Sasolburg| Free State

Purpose of Job

To organize day-to-day operations; perform various administrative tasks and provide administrative support to assigned teams.  To coordinate all administrative processes and activities to ensure the teams activities run smoothly.  To avail the provision of high-quality service to team members

Key Accountabilities

• Providing administrative services to ensure effective and efficient operations.
• Responsible for general area / department and is the team's expert in methods and tasks efficiencies.
• Facilitate the workflow of managers and immediate team members by managing diaries.
• Maintaining hard copy electronic files and records so they remain updated and easily accessible.
• Planning and co-ordination of appointments, meetings and maintain calendar.
• Liaising with colleagues and external contacts to book travel and accommodation.
• Arranging both in-house and external events such as conferences, meetings, and travel reservations for office personnel.
• Attends meetings, write effective meeting minutes and distribution thereof.
• Supports the team with filing and administration duties.
• Compose letters, memorandum, develops charts, graphs, and diagrams.
• Prepare materials for workshops, conferences, meetings, duplicates/collates and distribution.
• Ensures the office "building" is well maintained, reporting all deviations and follow up.
• Optimize and control resources cost effectively within budget.
• Ensure performance and quality of internal capabilities.
• Maintains files and financial records, attendance reports, leave records, trip records and logs Proofreads and edits documents.
• Logs IT and operational problems/requests on behalf of the team and ensures that they are resolved.
• Maintains databases, distribution lists and organograms for the team.
• Maintains and processes forms and monitors and controls the management team leave schedules.
• Co-ordinates and implements office procedures and frequently has responsibility for specific projects and tasks.
• Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs.
• Answers telephone, takes messages and answers inquiries within assigned scope of responsibility.
• Manage work planning and delivery according to timelines.
• Serve stakeholders through quality information, service solutions and value creation.
• Provide efficient and high-quality services to internal and external customers

Formal Education

Grade 12 / National Senior Certificate

Working Experience

Minimum 3 years relevant experience

Required Personal and Professional Skills