SHE Jnr Administrator Health Data

Job Req ID

7037

Closing Date

21 January 2025

OME

MRS: Risk & SHE

Location

Secunda 

Purpose of Job

To contribute to providing administrative support to an allocated team, to promote administrative efficiency in day-to-day operations.

Key Accountabilities

• Handles inquiries, schedules appointments, develops presentations, and fills other office support functions. • Organises and attends meetings, taking minutes and keeping notes. • Booking rooms and conference facilities. • Maintains scheduling and event calendars. • Coordinates travel arrangements. • Arranging both in-house and external conference functions and events. • Ordering and maintaining stationery and equipment. • Manages appointments. • Office Administration and support. • Mails documents and newsletters and other information as and when required. • Prepares and types documents, letters and reports. Co-ordination and implementation of office procedures. • Organising and storing paperwork, documents and computer-based information. Photocopying and printing various documents, sometimes on behalf of other colleagues. Complete forms in accordance with company procedures. • Types and distributes meeting notes, routine correspondence, and reports. • Receives and responds to correspondence. Performs sorting, filing, and cross referencing of materials and documents. • Utilises, reconciles and manipulates data for management reports from different internal and external sources. • Captures data in standardised format. Maintains hard copy and electronic filing system. Manages, maintains, and updates a wide variety of records, reports and files. • May distribute mail, retrieve and deliver files, and copy documents. • Locate and attach appropriate files to incoming correspondence requiring replies. Adheres to agreed serve level agreements. • Liaising with colleagues and external contacts to book travel and accommodation. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. • Liaising with staff in other departments and with external contacts. • Greets refers and assists visitors, clients, callers, staff and others and handle their inquiries, and direct them to the appropriate persons according to their needs. • Communicates with internal and external clients. • Monitors the use of expenditures and keeps record thereof within the department, for the manager. • Complies records, organises, maintains files and posts records. • Completes invoicing as and when required. Control stock of stationery and office supplies.

Formal Education

Grade 12/ Matric

Working Experience

Required Personal and Professional Skills