Business Assistant & Document Control

Purpose of Job

The Business Assistant and Document Control Specialist serve as a key administrative and document management resource for the Tucson site. This position supports site leadership through administrative coordination, document and records controls, management system support, security administration, and employee engagement activities.

Key Accountabilities

· Provides administrative support to site leadership, including scheduling, reporting, and meeting coordination.

· Collaborates with coworkers in Administration, Corporate Affairs, and Human Resources across multiple locations to support business operations and organizational initiatives.

· Maintains inventory of office supplies.

· Prepares and distributes routine correspondence, meeting minutes, reports, and memoranda based on established guidelines and instructions.

· Maintains records to support the Quality Management, Safety, Health, Environmental, and Security Systems.

· Serves as the process owner for document and records control systems, ensuring employees are trained on document control requirements and maintaining site awareness of document management processes

· Supports continuous improvement initiatives to optimize plant safety, productivity, quality, and operational performance.

· Supports the site security program by managing visitor access, maintaining visitor logs, ensuring compliance with site access, and verifying visitor adherence to personal protective equipment (PPE) requirements before entering lab/process areas.

· Monitors participation in the POWER Safety Observation Program and prepares related reports for site leadership.

· Owns the planning and execution of employee engagement and recognition events

Formal Education/ Work Experience

· High School Diploma or equivalent with 5+ years of relevant experience in office administration, document controls, customer service, or related administrative functions

· Bachelor’s or Associated Degree in Business Administration or a related field with 2+ years of relevant experience in office administration, document controls, customer service, or related administrative functions

Required Personal and Professional Skills

· Effective communication skills both oral and written- proficiency in native-level English.

· ISO and Responsible Care Management System (RCMS) program knowledge.

· Strong organizational and interpersonal skills.

· Self-motivated and ability to work with little supervision.

· Advanced Microsoft 365 skills- (Outlook, Teams, Word, Excel, PowerPoint). Working knowledge of SAP preferred.

· Ability to leverage AI tools and technologies to improve productivity, efficiency, and work quality is a plus.